Administrative Assistant - Martinez CA

US-CA-Martinez
# of Openings
1
Department
Admin

Overview

ContinentalCarbonic_logo

Continental Carbonic Products, Inc. specializes in the manufacture and distribution of dry ice and liquid carbon dioxide. The company is also the nation's largest distributor of dry ice blasting equipment.

 

 

Administrative Assistant

 

Conducts wide range of duties to provide human resources and administrative support, as well as back up support to other job functions critical to this location.

 

Responsibilities

  • Enter information for Weekly Dry Ice Production Schedule from Customer’s e-mails and/or phone orders.
  • Provide operators with daily production schedule for next day. Explain any notes or comments related to special and/or any order.
  • Address any question operator’s might have related to dry ice production orders (during and after work hours).
  • Revise dry ice schedule as many times as a new order is received/canceled and provide and notify operator in shift of addition/cancellation
  • Check over tickets for liquid loads; make sure lot numbers match with batch number
  • Maintain personnel files, including employee counseling documentation.
  • Maintain payroll edits, timecards, paid time off review, vacation usage, etc.
  • Daily billing of dry ice.
  • Manage facility vendors for the office and plant.
  • Purchase plant supplies, parts, office supplies, consumables items, etc.
  • Monitor training requirements for employees at this location.
  • Have vendors set up/added in TIMS.
  • Assists employees with computer problems and projects when needed. May include system set-ups and support with email, Pure Safety, Master Control, etc.
  • Assists with related special projects, as required.
  • Escort in and out of refinery.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Associate's degree in Administrative Assisting or related field from two-year college or technical school
  • Working knowledge of Six Sigma and lean manufacturing practices or Equivalent combination of education and experience
  • Ability to work professionally and independently on assigned tasks and to complete assignments in a timely manner
  • Excellent oral and written communication skills, as well as attention to detail and organization
  • Excellent telephone communications skills
  • Ability to proficiently display computer software skills with programs such Microsoft Word, Excel, PowerPoint, and Outlook.

 

Benefits for full time employees include Group Insurance including Dental, Vision and Life, Wellness Benefit, Paid Vacation, Holidays, 401k,  Tuition Reimbursement, and Opportunities for Advancement.

 

For more information about our organization, visit our website at www.continentalcarbonic.com.

 

Continental Carbonic is an Equal Opportunity Employer.  All qualified candidates will receive consideration for employment without regard to their race, color, religion, sex, national origin, or status as a qualified individual with a disability or protected veteran status.

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